Privacy Policy

Who We Are

This website (“site”) is owned and operated by the UC Davis Koret Shelter Medicine Program, based out of Davis, California at the University of California, Davis.

Our website address www.sheltermedportal.com.

This Privacy Policy discloses our collection of information through any use of the Site by you (“you,” “your,” or “User”) and how we may use the information. By accessing, browsing, or otherwise using the Site, you acknowledge and consent to our collection and use of information as set forth in this Privacy Policy.

PLEASE READ THIS PRIVACY POLICY CAREFULLY. YOUR USE OF THE SITE CONSTITUTES YOUR CONSENT TO THIS PRIVACY POLICY. PLEASE DO NOT USE THE SITE IF YOU ARE UNWILLING OR UNABLE TO CONSENT TO THIS PRIVACY POLICY. Please check back periodically as this Privacy Policy may change from time to time.

General

Your privacy is very important to us. Accordingly, we have developed this Policy in order for you to understand how we collect, use, communicate and disclose and make use of personal information. The following outlines our privacy policy.

We  collect and use of personal information solely with the objective of fulfilling those purposes outlined above and for other compatible purposes, unless we obtain the consent of the individual concerned or as required by law.

We will only collect personal information by lawful and fair means and, where appropriate, with the knowledge or consent of the individual concerned.

Personal data should be relevant to the purposes for which it is to be used, and, to the extent necessary for those purposes, should be accurate, complete, and up-to-date.

The security of your personal information is important to us. We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. We will protect personal information by reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.

We will make readily available to customers information about our policies and practices relating to the management of personal information. We are committed to ensuring that the confidentiality of personal information is protected and maintained.

Business Transitions

In the event we go through a business transition, such as a change in organizational structure, merger, acquisition by another company, or sale of all or a portion of its assets, your personally identifiable information will likely be among the assets transferred. You will be notified via e-mail of any such change in ownership or control of your personal information.

What personal data we collect and why we collect it

Membership

Membership information is collected when you elect to become a member and fill out our request form or when you respond to a survey question or make a request for information.

The Site is a general-audience website, and we do not knowingly collect personal information from children under the age of 13. If you are under the age of 13, you should not and may not provide any personal information to us through or on the Site.

In using the Site, you have the option of signing up to be on our general UC Davis Koret Shelter Medicine Program mailing list to receive electronic or other communications from us, such as when you click on the option to “Subscribe to Our Newsletter.” In signing up, you will be asked to provide your e-mail address or other forms of contact information, and you will have the option to provide information such as your name and company name (if applicable).

We use this information to send you our eNewsletter. We will also use this information periodically to send you other communications that we believe will be of interest to you, such as those containing information relating to our programs, grants, conferences, campaigns, and other information that pertains to our activities or more broadly to the status and well-being of shelter animals and the animal sheltering industry (as well as related topics).

Out of respect for your privacy, we provide you a way to unsubscribe and thereby be removed from our mailing list. Please see the “Choice and Opt-out” section.

By registering for this site you will also be included in any general mailings directly from this site about online courses being opened or having additional material added to them. We may on a scheduled or intermittent basis send you updates about other site content – such as upcoming webinars or events. You may opt out of these mailings at any time.

Groups you join will also give you the option to determine if you want to receive emails about group activity and the type or frequency of such mailings (or you may opt out of those mailings).

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the members of this site (or of the group or forum where you posted if in a private group or forum) in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Links to Other Sites

The Site contains links to other sites that are not owned or controlled by us. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage you to be aware when you leave our site and to read the privacy statements of each and every website that collects personally identifiable information.

This Privacy Policy applies only to information collected by the Site.

Analytics

As is true of most websites, we gather certain information automatically and store it in cookies and log files. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data. We use this information, which does not identify individual users, to analyze trends, to administer the site, to track users’ movements around the site and to gather demographic information about our user base as a whole. We do not link this automatically-collected data to personally identifiable information.

We use Google Analytics (or comparable entitites) to understand how our site is used, and to improve it over time.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Personally Identifiable Information
We use a third-party company to assist in our management and distribution of our e-newsletters and similar mailings. Apart from this company, we DO NOT share personally identifiable information with third parties.

Legal Disclaimer
We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights or to comply with a judicial proceeding, court order, or legal process.

Choice/Opt-Out

We provide you the opportunity to ‘opt-out’ of having your personally identifiable information used for certain purposes when we ask for this information. For example, if you no longer wish to receive our newsletter and other communications, you may opt-out of receiving them by following the instructions included in each newsletter or communication.

Changes in this Privacy Policy

If we decide to change our Privacy Policy, we will post those changes to this Privacy Policy and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

We reserve the right to modify this Privacy Policy at any time, so please review it frequently. If we make material changes to this policy, we will notify you here, by email, or by means of a notice on our home page.

Contact Us

If you have any questions or suggestions regarding our privacy policy, please contact us at: webmaster@sheltermedportal.com

Updated/Effective Date: April 7, 2020

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